Advancement Research Officer/Administrative Assistant 1 - University of Manitoba

Primary tabs

Job Description:

Advancement Research Officer - Administrative Assistant 1 (AESES)
Existing Budget-Funded Continuing
Full-Time 35.00 hours/week, Monday - Friday, 8:30am - 4:30pm
Salary Range: $25.87 - $33.46 per hour ($47,083.40 - $60,897.20 per annum)
Proposed Start Date: January 7, 2019
Trial/Probation Period: 840.00 work hours
For more information, please contact: Jennifer Walton
  • Research and write profiles on individuals, corporations and foundations for Development Officers, Directors, the Vice-President External and the President.
  • Assist in the development of solicitation strategies and briefing notes as required for Donor Relations Directors, the Vice-President, External and the President.
  • Maintain up-to-date profiles on major donors, prospects and volunteers.
  • Review various national and local news sources daily to identify news of interest to Development staff, actively track new business appointments, awards and honours for alumni of The University of Manitoba and to keep up-to-date on business and political developments that may impact fundraising activities.
  • Write queries and exports in Raisers Edge; analyze data to identify new prospects aligned with fundraising objectives.
  • Compile data and perform preliminary analysis of alumni and prospects in centers worldwide, helping to plan the most cost-effective travel strategy. -Prepare gift charts to determine the viability of major capital projects.
  • Lead prospect identification.
  • Proactively participate in moves management: review factors such as past giving patterns and corporate fiscal years to help schedule solicitations, plan travel and develop strategy.
  • Support the DROs in relation to prospect assignment and management systems.
  • Review portfolios for dormant prospects and recommend action or reassignment.
  • Attend the monthly Moves Management Meeting with Manager, Advancement Research, AVP (Donor Relations) and all DROs.
  • Conduct comprehensive semi-annual portfolio reviews and provide recommendations to the Manager, Advancement Research.
  • Act as the liaison between the office of the University Secretary and External Relations.
  • Respond to research requests from Government & Community Engagement, Alumni Relations, proposal writers and Marketing and Communications Office.
  • Maintain records that have been identified as major donors/prospects and advise Records Department of changes that are needed.
  • Manage renewals for the departments research resources.
  • Maintain a library of information resources for Donor Relations staff and order new resources for the library.
  • Participate in the development of Research department procedures and policies.
  • University degree in a related discipline required.


  • One year of directly related experience required.
  • Experience in the area of prospect research is preferred.
  • Experience in working in a large, complex fundraising environment is preferred.
  • Demonstrated experience in research methodologies and analysis of information is preferred.
  • Advanced knowledge of Raisers Edge software is preferred.
  • Advanced skills in Microsoft Excel is required.
  • Demonstrated experience with data mining & analysis is preferred.
  • Knowledge and experience in working with databases and information management is preferred.
  • Experience with capital or comprehensive campaigns is preferred.
  • An acceptable equivalent combination of education and experience may be considered.


  • Proficiency in utilizing all resources available to research and analyze information is required.
  • Strong financial literacy, including the ability to interpret corporate filings, stock information, and complex compensation systems is required.
  • Understanding of what constitutes relevant and strategic information and how to analyze that information to support prospect development is required.
  • Ability to employ a wide variety of proactive prospecting methodologies is required.
  • Proficiency in conducting an informational interview is required.
  • Knowledge of donor types, cultivation process/cycle and ethics policies surrounding privacy and confidentiality of information is required.
  • Excellent computer skills, including database, word processing, internet and email applications is required.
  • Advanced analytical and problem solving skills are required.
  • Excellent organizational skills and leadership skills are required.
  • Strong communication skills, both verbal and written are required.
  • Ability to provide service to clients with a friendly, timely and professional manner is required.
  • Ability to exercise initiative and take independent action is required.
  • Ability to work as part of a team and manage multiple priorities is required.
  • Understanding of the mission, history and programs, of the University of Manitoba is preferred.
  • Understanding of central issues in the field of philanthropy is preferred.
  • Satisfactory work record, including satisfactory attendance and punctuality, is required.
Additional Information :
The University of Manitoba is strongly committed to equity and diversity within its community and especially welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, persons of all sexual orientations and genders, and others who may contribute to the further diversification of ideas. All candidates must be legally entitled to work in Canada. If you require accommodation supports during the recruitment process, please contact U of M's Diversity and Inclusion Facilitator, Valerie Williams at or 204-474-8371. Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

For more information and to apply:

Share :