Specialist, Moves Management - McMaster University

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Job Title: Specialist, Moves Management
Job ID: 36950
Location: Central Campus
Job Type: Limited Term (<12 months)
Employee Group: Interim
Department: UA Advancement Services & Ops
Contract Duration: 11.9 Months
Hours per Week: 35
Hourly Rate Range: $22.28 - $33.42

Job Description

Are you interested in helping to create a Brighter World?

McMaster University fuels curiosity, inquiry, and discovery. Every day, we push the boundaries of knowledge through our world-class, interdisciplinary research and our ground-breaking approaches to teaching and learning. Our students, researchers and staff are among the best and brightest. We are seeking an equally talented Associate Director, Faculty Alumni Engagement to support our ambitious alumni engagement goals within each of McMaster’s six faculties. University Advancement at McMaster is an integrated department that encompasses the areas of Communications & Public Affairs, Marketing, Development, Alumni Engagement, Stewardship, Volunteer Engagement and Advancement Services & Operations; areas that coordinate their activities and work as a team to build relationships, reputation, and resources.

It is our values that help us to achieve our vision and mission, Integrity, Quality, Respect, Service, Strategy and Teamwork.

As one of Canada’s Best Diversity Employers, we are committed to inclusive excellence and employment equity in the workplace. We encourage qualified candidates to apply from equity seeking groups such as women, racialized/visible minorities, Indigenous peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Job Summary

Under the direction of the Director, Advancement Services & Operations and Director, Development, the Specialist, Moves Management will be responsible for the coordination, implementation, and maintenance of moves management (prospect management) activities and related data for University Advancement. The Specialist will be responsible for reviewing and preparing detailed analysis to support decision making relating to system refinements and best practices.

Key Responsibilities

  • Review current moves management (prospect management) processes to identify and implement opportunities (e.g., streamlining of clearance requests, renewals, etc.) to support frontline fundraisers in their focus on raising new revenue for the University.
  • Working strategically with the Development (i.e. fundraising) teams, as well as the Senior Research Officer, provide data/information to target the right individuals/organizations, for the right ask amount, for the right allocations, at the right time. Identify new opportunities (with a focus on new pledges and gifts, future gifts and other revenue) and flag any issues for senior Development leaders.
  • Ensuring a balanced portfolio approach (i.e. a proper balance in different stages), not only for individual fundraisers but also for all fundraisers combined. Review portfolios and raise any issues with the senior Clearance Committee.
  • Ensuring continued alignment of moves management practices with key metrics.
  • Support a funder-centred approach to continue to bring moves management for different Faculties and units together.
  • Providing training on moves management/clearance to Development team members.
  • Work with Advancement Services & Operations team to ensure coding of requests is managed according to best practice and is clear and straightforward for Development team members.
  • Develop and maintain thorough moves management system procedures and guidelines for users.
  • Develop strong working relationships with key contacts and stakeholders within the internal and external community for the purpose of supporting the activities relating to moves management.
  • Participate in meetings to review data for the purposes of assessing pools and goals.
  • Produce statistical and/or financial reports.
  • Ensure the integrity of related data and information.


  • University degree in information management, business or related field.
  • Minimum 3 years in advancement/fundraising environment


  • Proven experience in fundraising and relationship management systems (experience with McMaster’s current system, Ellucian Advance, would be an asset)
  • Experience must include moves management/tracking, reporting and analysis, with research experience desirable, preferably in an academic environment.
  • Understanding of wide-range of fundraising programs and University priorities and ability to incorporate those into moves management procedures.
  • Ability to keep pace with the high-volume and variety of requests and projects flowing into and out of the department.
  • Process improvement experience
  • Superior computer skills including strong working knowledge of word processing, spreadsheets and databases.
  • Proven training and coaching skills.
  • Demonstrated written and verbal communications skills including strong editing, spelling and grammar skills, as well as the ability to clearly communicate ideas and explain procedures.
  • Strong customer service orientation and the ability to interact with a diverse group of persons.
  • Demonstrated appreciation for and attention to detailed work.
  • Strong organizational and time management skills with the ability to self-motivate and handle multiple and competing projects under minimal supervision.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

to communicate accommodation needs.